Duties, Responsibilities and Accountabilities

 

 

• Serve as administrative assistant to the principal.

 

• Perform general keyboarding and correspondence needs of the school, principal, counselor, and/or other personnel as approved by the principal including letters, programs, and memorandums.

 

• Maintain all school records including student records, payroll records, staff purchases, etc.

 

• Answer telephones and greet school visitors maintaining control over public access while school is in session.

 

• Prepare and maintain office bulletin boards.

 

• Assist school counselor in the registration and scheduling of new students.

 

• Assist school counselor in maintaining student records, processing transcript and/or student record requests.

 

• Issue student admit slips

 

• Maintain accurate attendance records and prepare necessary attendance reports

 

• Be responsible for labeling and organization of keys for the school.

 

• Open and distribute school mail daily.

 

• Coordinate the storing and distribution of school supplies

 

• Maintain general tidiness and order in school office

 

• Assist in taking care of injured students.

 

• Process other reports as requested by the principal and/or district office including student count days (enrollment) in October and end of year, newsletter reports, via Internet, email, scan, etc.

 

• Process all school orders as approved by the principal using YSD Standard Operating Procedures.

 

• Collect employee leave slips and process monthly and semi-monthly payroll to the District Office. Check for accuracy before submitting.

 

• Arrange transportation for staff and students when necessary.

 

• Enter new students in Powerschool ensuring accuracy.

 

• Attend trainings and in-services as requested.

 

• Other duties as assigned.

 

Qualifications:

 

1. Demonstrated computer skills
2. Current Alaska Driver’s License
3. Proven Ability to work as directed with little or no supervision. Ability to work as a part of the team.
4. Will be in good to excellent physical condition. Ability to lift 30 pounds unassisted.
5. GED or High School Diploma
6. 2 years of post secondary training preferred
7. Good attendance record
8. Strong interpersonal skills to help others
9. Problem solving skills
10. Must have a clear background check

 

Knowledge, Skills and Abilities

1. Requires decision-making ability and the ability to work independently. Requires ability to plan, schedule, and prioritize work
2.  
3. Requires extensive computer software proficiency including: Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.), Adobe Professional and Acrobat Pro, Scanning, Internet access. Etc. Requires excellent writing, grammar and spelling skill.
4.  
5. Requires interpersonal skills to courteously and effectively assist individuals on the telephone or in person and to maintain good relations. Requires personal presence and appearance to appropriately act as a representative of the Superintendent and Board of Education. Requires ability to communicate with a variety of people to gather information or to communicate information to others.  Ability to resolve issues involving conflict.
6.  
7. Requires ability to speak clearly and concisely both in oral and written communication.
8.  
9. Requires willingness to perform various job-related duties as situations require, a strong sense of teamwork, and ability to work cooperatively with others.

 

Education and/or Experience:  High School diploma or equivalent plus at least two years demonstrated successful experience in general office work.  Business college or equivalent training may be substituted for experience on a year for year basis.

 

 Language Skills:  Ability to read and interpret documents such as software operating and training instructions, and technical procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before supervisors and district employees.  Ability to speak Yupik preferred.

 

 Mathematical Skills:  Ability to calculate figures and amounts such as bank deposits and purchase requisitions. 

 

Reasoning Ability:  Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

Other Skills and Abilities:  Ability to develop effective working relationships with the principal, staff, students, parents, and community.   Ability to communicate clearly and concisely, both orally and in writing. Ability to work in a cross-cultural environment.

 

 Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk; operate a computer; and reach with hands and arms. This position frequently requires non-stop typing on the computer.  This position requires the individual to meet deadlines with severe time constraints and to interact with the public and other workers.  The employee must occasionally lift and/or move up to 30 pounds, such as tables, office and meeting supplies.  This position may occasionally require employee to work extended or irregular hours   Specific vision abilities required by this job include close vision and depth perception.  Some travel is required as part of the job.   

 The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Note: title Ii of the Genetic Information Nondiscrimination Act (GINA) of 2008, which became effective November 21, 2009, protects applicants and employees from employment discrimination based on genetic information. Employers are prohibited from discriminating in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment. GINA also restricts employers’ acquisition of genetic information and strictly limits disclosure of genetic information. Genetic information includes information about genetic tests of applicants, employees or their family members, the manifestation of diseases or disorders in family members (family medical history), and requests for or receipt of genetic services by applicants, employees, or their family members.

 

The district and its employees shall not unlawfully discriminate against or harass employees or job applicants on the basis of sex, race, color, religion, national origin, ancestry, age, marital status, changes in marital status, pregnancy, parenthood, physical or mental disability, Vietnam era veteran status, genetic information, or good faith reporting to the board on a matter of public concern.